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Arts Education Administrative Assistant (Program and Fund Development Support)

Job Description

Passionate about arts education? Dream of collaborating with artists on enriching experiences for young people? Want to spend your days bringing arts curriculum to students all around the Bay Area—over 20,000 of them a year (and counting)?

Young Audiences of Northern California (YANC), a leading provider of arts experiences for youth throughout the Bay Area since 1958, seeks an Arts Education Administrative Assistant (Program and Development Departments) to work Part-Time to help us achieve our mission of providing arts experiences that inspire young people, expand learning, and enliven communities.

Today, young people receive dramatically fewer opportunities to engage with the arts than youth did just 25 years ago. At Young Audiences, we counter that by working with schools and communities to present engaging arts programming that touches Bay Area students who might not otherwise have access to the arts. But our ability to do this hinges on having the right administrative assistant to help lead the charge – is this you?

If You Are

  • A self-starter who is able to learn from past processes but can ultimately develop your own systems
  • A “people person” with strong customer service skills who can get along with artists, administrators, students, coworkers and board members, all with diverse backgrounds
  • Both creative in big-picture, strategic thinking and also detail-oriented and reliable in execution
  • Versed in the arts and enchanted with the idea that viewing art performances could be part of your job
  • Excited to go home each day knowing you are improving the lives of Bay Area children and getting things done

Then this might be the job for you!

Your Role:

Administrative Assistant (Programming & Development Department Support) Responsibilities

Programming Assistant

  • Coordinating artist/venue contract scheduling and program delivery
  • Update compliance data in Salesforce
  • Seek updated compliance data from artists, and handling aspects of that communication and data input
  • Update and maintain Website Program Content (Squarespace) such asartist bios, program blurbs, photos; fixing broken links; updating pricing;

Development Assistant

  • Salesforce data input: donation information and attach supporting documents
  • Maintain Foundation profiles and all related documents
  • Attach research to existing Foundation profiles
  • Draft Thank You letters and other donations-associated correspondence
  • Scan donation receipts, award letters and signed letters
  • Facilitate scheduling of fundraising committee meetings
  • Research predetermined Foundations and Corporate Grants

Day to Day Operations

  • Daily Office Duties including: Monitoring phone, email inbox, and printing.
  • Attend selected performances, document and photograph them and make in-person connections with the artists and the venues
  • Assist in outreach marketing including program catalog, monitoring and posting tosocial media sites

Qualifications

The successful candidate will have most of the following qualifications:

  • Background in arts and/or education and the ability to articulate the benefits of YANC programs with enthusiasm and clarity;
  • Experience in programming scheduling, communications, community engagement, or related field;
  • Basic background in Salesforce or any other CRM a must;
  • Proficient in Microsoft Office: Excel, Word, PowerPoint, etc;
  • Ability to optimize communication techniques for audiences and dialogue partners of diverse racial/ethnic/cultural backgrounds, religious backgrounds, ages, community sectors, etc.;
  • Familiarity with K-12 education, National Core Arts Standards, and California State Department of Education Visual and Performing Arts Standards a plus;
  • Prior non-profit experience or knowledge.

Qualified candidates must possess great customer service, communication and organizational skills. Ability to handle sensitive information in a confidential manner.

This is a part-time position to begin with, approximately 20-24 hours per week.

This Moment

We are on the eve our of 60th anniversary and poised for all types of strategically creative expansion. For the right person, this job represents a unique and exceptional opportunity to come in and make something grow. You’ll be part of an intimate team of three full-time staff members working together with a highly accomplished board to make our well-run organization even stronger. Your support will have profound effects on our future and our ability to serve both students and artists symbiotically.

About Us

Our Board of Directors, staff, artists, and community partners are comprised of creative, diverse, and dynamic individuals that value authenticity, curiosity, self-discovery, self-expression, understanding, and connection. We leverage differences in work and learning styles to maximize our efforts and deliver outstanding experiences. We work hard and enjoy having fun. Most importantly, we believe in the mission and support one another in our personal and professional endeavors.

To Apply

Send an email with the subject line “YANC Office Assistant” to jobs@ya-nc.org

Please attach:  your resume and a one-page or less cover letter detailing why you believe you would be a great fit for this position. No phone calls please.

Deadline: November 10, 2017

Young Audiences seeks candidates that nurture our commitment to providing outstanding services that impact diverse and multicultural children, families, artists, and community members. Young Audiences is proud to be an equal opportunity employer. Our success depends on the combined skills and talents of all our employees. We are committed to making employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, family status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and local laws and ordinances.

 

Where We Live: Reaching Children Where They Live & Play

As part of our goal to reach children where they learn, live, and play with meaningful arts engagement, Young Audiences of Northern California (YANC) has launched Where We Live: Community Housing Workshops to bring arts experiences into the homes of San Francisco Bay Area children and their families.

Partnering with Eden Housing, an organization that provides low-income housing to families around the Bay Area, YANC launched the pilot program at Eden’s newly opened Alta Mira Family Apartments in Hayward this past fall. Professional teaching artists conducted hour-long visual arts workshops on-site, on weekends and after school, at no charge to residents. As part of the program, art created by children at the workshops was collected, professionally photographed, and printed on canvas to display as artwork in hallways and other common areas of the apartment complex.

Alta Mira Family Apartments opened at the end of October 2016, shortly before the workshops began. By coming into a brand-new apartment complex, YANC’s workshops served as a powerful catalyst to establishing community; families and children met each other for the first time while creating shared artwork for their new home. The workshops became an event that children and families looked forward to, with parents, grandparents, aunts, uncles, and older siblings joining in to create artwork together.

With the completion of these workshops, now the families all enjoy and take pride in the beautifully crafted canvas reproductions of their children’s work that hang throughout the apartment building. At the formal grand opening of the Alta Mira Family Apartments in April 2017, Barbara Halliday, the mayor of Hayward, was gifted one of these canvases to hang in her office.

The Where We Live pilot program has proven to be a great success and has generated interest from other housing developments around the Bay Area, including other Eden Housing complexes. We are excited for the future of this program as we continue reaching children where they live and play through meaningful arts engagement.

Key Outcomes:

  • Expanded out-of-school programming to reach more East Bay young people where they live and play
  • Increased accessibility to arts learning and arts engagement for low-income communities by scheduling on-site workshops with input from residents and staff
  • Conducted 9 visual arts workshops, with 30 children attending each session, ages 2 to 14
  • Teaching Artists Lisa Bradley Haaga and Lucia Leal led visual arts sessions that produced watercolor, oil pastel and paper collage artworks
  • Offered entirely free workshop sessions, including art supplies, for all residents

To learn more about this program, or to get involved, please contact Program Manager Christell Lewis at christell@ya-nc.org or (415) 974-5554 ext. 7262.

Attention Middle & High Schools!

I Am/We Are

Young Audiences of Northern California works with AXIS Dance Company, New Conservatory Theatre Center's YouthAware, and San Francisco Gay Men’s Chorus to bring powerful and socially-relevant assembly performances to Bay Area middle and high schools with our "I Am/We Are" program. With timely and necessary exploration of the challenges facing teens in today's America, these three performing arts groups showcase honest and diverse perspectives through theatre, dance, and music. 

Participating Arts Organizations: 
AXIS Dance Company showcases contemporary dance choreography that emphasizes collaboration among people of all physical abilities. Performances promote tolerance, inclusion, and acceptance. Students leave with a broader definition of what dance can be and what a dancer looks like and are empowered with the message that anything is possible.
 
New Conservatory Theatre Center’s YouthAware program features Outspoken, a fast-paced and often funny play for middle and high school students. Realistic, young characters tackle a range of teen concerns—gender expression, sexual identity, body image and self-esteem, labeling and stereotyping—demonstrating interactions from the productive to the utterly dysfunctional.
 
San Francisco Gay Men’s Chorus’ RHYTHM (Reaching Hearts of Youth Through Hope and Music) program presents choral performances by their 18-30 member ensembles that reflects diverse voices and faces. Each performance includes choral singing, sharing of anecdotes from ensemble members with the audience, and a Q&A opportunity.  Relying heavily on the “It Gets Better” national campaign, RHYTHM unites allies in solidarity against the pervasive climate of bullying and teen violence.
 
Please note: These new programs are now available with some scheduling limitations.  If you are interested in learning more about this project, don’t hesitate to call Christell soon: christell@ya-nc.org or call her directly at (415) 974-5554, ext. 7262 for more information about this program.